We take our clients’ privacy seriously and we only use information collected about you in accordance with General Data Protection Regulations (GDPR). We ask that you read this notice carefully as it contains important information on your rights in relation to your personal data and how to get in touch with us if you need to.

Ball & Berry Ltd Registered Office

We are a company registered in England. Company No: 6450441. Registered office address: 67 Chorley Old Road, Bolton, BL1 3AJ.

Ball & Berry is the data controller and processor. The data that we collect may include, but is not limited to, your name, address, email address, telephone number and financial information.

Other data outside of this scope may be required for us to fulfil our duties and to meet our legal and regulatory requirements. We will only ever collect, store, and process data where there is a legitimate business need, or where there is a legal obligation to do so.

You directly provide us with most of the data we collect. Ways in which we collect and process your data include:

  • When you request a quote
  • When you sign up to our services
  • When you provide feedback
  • When you use or view our website (through the use of cookies)

Occasionally, we may receive your personal data through intermediaries or third parties who are authorised to share your information with us.

The table below sets out specific details on:

  • How we use your personal data (name and address etc.)
  • The lawful bases upon which we use your personal data
  • Who we share your personal data with

We do not share your information with any third parties, unless we are required to by law.

Reason for Processing Your DataThe Lawful Basis for ProcessingThird Party Recipients
Submission of Initial Notice to the Local Authority informing them we have been instructed by the client to act as the Building Control Body.Statutory requirement under the Building Act 1984 and The Building (Approved Inspectors etc.) Regulations 2010.Local Authority
Any building which the Regulatory Reform (Fire Safety) Order 2005 applies.Statutory Requirement under Regulation 12 of The Building (Approved Inspectors etc.) Regulations 2010 to formally consult the Fire Authority.Fire Authority
H4 Building over a sewer which is shown on the Map of Sewers owned by the relevant Water Authority.Statutory Requirement under Regulation 13 of The Building (Approved Inspectors etc.) Regulations 2010 to formally consult the Water Authority.Water Authority
Submission of Final Certificate to the Local Authority informing them works are now complete.Statutory requirement under the Building Act 1984 and The Building (Approved Inspectors etc.) Regulations 2010.Local Authority

Data will not be kept for longer than is necessary for legal/regulatory requirements. We have appropriate security measures in place to prevent personal data from being lost, used, or accessed in an unauthorised way.

We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We may occasionally send you marketing materials about our services if you have agreed to receive them. You have the choice to opt out at any time by emailing us.

By using our website you agree to the use of cookies. Cookies are text files used by your browser to collect visitor information. They allow us to find out how and when visitors use our website. You can set your browser to disable cookies, but this may result in some parts of the website not working fully.

In line with GDPR, you have the following rights in relation to your data:

  • The right to access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to object to processing
  • The right to data portability

To exercise any of these rights, please email us.

If you would like to access the information we hold about you or if you have any questions in relation to your data, please contact our Data Protection Officer by email: info@ballandberry.co.uk. We reserve the right to update this policy at any time without notice.